BSB Conference Rooms (CBORD)

BSB conference rooms are reserved through Cbord and are card swipe access only. This will allow you to reserve online in advance or walk up to see if the room is available should you want to use it. Please note that there may be a brief lag time of 1 – 2 minutes when you walk up to the room and reserve before you swipe access activates. Rooms still fall under maximum capacity size, and we ask that you be considerate and not reserve a large room for a small group. 

There are a total of six conference rooms in the BSB that have display TVs with Apple Air and HDMI ports for laptops to connect to the displays, and whiteboards. Food is allowed in the conference rooms. Work orders with Baylor Facility Services must be placed with Aramark for cleanup after a reservation that has food. The work order request must include the ending time and the instructions that clean up should occur at that time.

Below are guides on how to reserve a conference room followed by the conference rooms available, room seating capacity, the groups that have permissions to reserve them, and how many meeting times can be scheduled at one time.

Note: Departments not housed within the BSB are asked to email bsb@baylor.edu with the event name, date(s), time(s), and if known specific room they would like to request. The Director’s Office will work to find an appropriate room to accommodate, if possible.

***Email bsb@baylor.edu if you are a BSB Post-Doc or Staff member and would like to request access to reserve the Conference Rooms.

Directions on how to reserve a conference room through CBORD

To see room availability and reserve rooms follow the steps listed below:  

1. From a web browser (other than internet explorer) go to https://idcard.baylor.edu. 
2. Log in with your BearID and password. 
3. From the menu on the left, choose room reservation.  Only those rooms you have permissions to reserve will show for you.  
4. Rooms are reserved in 15-minute increments with the minimum length of 15 minutes and maximum length of 2 hours.  
5. The owner of the reservation can add up to 6 people to their reservation so that they will all have swipe access during the reserved time. The first person to swipe open the door will open the door for the duration of reservation.
6. The door cannot be swiped open before the exact scheduled time of the reservation. If setup time is needed for the reservation, it is recommended that time is built into the reservation time.
7. The door will automatically lock 5 minutes before the end of the reservation.
8. If no one swipe opens the door within 20 minutes of a reservation start time, the reservation will be cancelled automatically by the system. 

Second Floor:

E.201 – 14 chairs

• BSB Departments and BSB Faculty members (30 meetings at a time)

E.234 – 30 chairs

• BSB Departments and BSB Faculty members (30 meetings at a time)

A.201 – 13 chairs

• BSB Departments and BSB Faculty members (30 meetings at a time)
  • Has video conferencing capability 

A.202 – 22 chairs

• BSB Departments and BSB Faculty members (30 meetings at a time)
  • Has video conferencing capability

Third Floor:

E.301 – 14 chairs

• BSB Graduates (6 meetings at a time)
• BSB Departments and BSB Faculty members (30 meetings at a time)

A.301 – 14 chairs

• BSB Graduates (6 meetings at a time)
• BSB Departments and BSB Faculty members (30 meetings at a time)

Fourth Floor:

E.401 – 16 chairs

• BSB Undergraduates, with at least one class held inside the BSB (6 meetings at a time)
• BSB Departments and BSB Faculty members (30 meetings at a time)

A.401 – 14 chairs

• BSB Undergraduates, with at least one class held inside the BSB (6 meetings at a time)
• BSB Departments and BSB Faculty members (30 meetings at a time)

*** If you are a BSB Post-Doc or Staff member and would like to request access to reserve the Conference Rooms, please have your department administrator or manager email a request to bsb@baylor.edu.